MCC Intranet

System Documentation

Roster change process

Overview

This describes the process that Maree uses each morning to set the roster changes and infom staff.  It describes the manual and automated tasks and how all fits together to, eventually, produce the staff notice board information and the PDF files available on the staff portal (SEQTA).

The Process

1. Staff call Maree (on her mobile) when they cannot be at the College (sick, family, etc.).

2. Maree updates the TimeChart Extra software with the roster changes.

3. At around 7:55 am, Maree exports ("Save As Text File") the extras and added staff files which are then uploaded into the Staff Roster Changes web page.

4. Maree also uses the Staff Roster Changes web page to record any Duty Roster changes for the day and make note of the absentees and any other notices.

5. Submitting from that web page will update the duty table in the ict database and store some data in files in /var/www/html/notices/files.  It also creates 2 PDF files (sec_roster.pdf and duties.pdf) which are displayed on the staff portal (SEQTA).

6. The duty table and data files are used to create the Staff Notices which are displayed in the staff lunch room.

Useful info

The following directories on the ICT web server are of interest:

• /var/www/html/roster – scripts to make roster changes
  • absent.php
  • duty.php
  • dutyroster.php
  • index.php
  • upload.php
• /var/www/html/notices – scripts (and files) to display the notices
  • blank.php
  • index.php
• /var/www/html/office_files – mount point for //mccdc1/office_files.  SEQTA PDF files reside in /var/www/html/office_files/PortalForms/relief and are the files duties.pdf and sec_roster.pdf.

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